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Minutes of the Council meeting on Monday 23 February 2004

Present:

Cllrs G. Hunt (Chairman), K. Brooks, K. Burchell, D. Clegg, G. Jones,

B. Langton, V. Pritchard, S. Ridley, V. Robinson, B. Stowers, D. Waters,

& Mr P. Strother Smith (Clerk).

 

Apologies:

Cllrs G. Duck & R. Whiting.

 

 

1.         Public Participation

None

 

 

2.         Minutes of the Parish Council Meeting on 26 January 2004

The minutes were confirmed and signed.  Cllr Pritchard’s name was added to those present at the Planning Committee meeting on 26 January.

 

 

3.         Crime & Disorder

Cllr Ridley reported from the Pill Local Action Team:

3.1

Anti-distraction burglary kits have been fitted to front doors of vulnerable people in the village;

3.2

In conjunction with the Resource Centre, they are seeking Community Panel Members to work with the Youth Offending Team on preventing first time offenders committing further crime;

3.3

There has been an increase in Tax Disc thefts in North Somerset;

3.4

Two abandoned cars have been removed this year, before vandals had been able to destroy them;

3.5

The team, with the police and the Resource Centre, have set up a Youth Watch scheme, which will be working with the schools and beat officers.

4.         Committee Reports

4.1       Playing Fields

4.1.1

Moles:  Cllr Jones’ father had, so far, trapped 5 moles at the football pitch.

 

4.2       Open Spaces & Amenities

4.2.1

Litter Bins:  It was agreed to proceed with new bins at the Co-op, the precinct and Pump Square.  The Clerk would ascertain whether North Somerset Council (NSC) would contribute financially before costings could be finalised and agreed.  Action PSS

 

4.3       Finance & General Purposes Committee

4.3.1

Street Lighting:  A ‘walk round’ to inspect reported deficiencies had taken place on 16 February and findings would be discussed at the next Committee meeting, after which recommendations will be made for expenditure in the coming financial year.

4.3.2

Allotment Association:  Following agreement at the recent Committee meeting, the Clerk had written to the Association confirming rent amounts to be paid for the second 5 year period of the current lease.

 

 

4.4       Planning Committee

4.4.1

Skateboard Park:  A meeting had taken place with representatives of NSC Parks Department to discuss the proposed new site for the park.

 

 

5.         Reports of Meetings with Other Bodies

5.1

Youth Club:  Cllr Waters reported that handicap access (i.e. a ramp and toilet) needed to be considered for the club’s facilities at the Community Centre.  It was agreed that, in the first instance, this should be referred to Alan Smith for his input/advice.

Action DW

5.2

Rail Liaison:  Minutes of the meeting on 26 January were circulated.  Councillors were reminded that specific rail related complaints could be made on 0845 711 4141 or, during office hours, on 01793 499712.  The next, and last, meeting of this group will now be on 27 April.

5.3

Gordano Councils Transport Group:  Cllr Robinson reported that the railway line would not attract further funding for some time to come.  It was revealed that NSC has not made proper provision for road access to a new station in Portishead;  new developments are gradually taking up available space.  The Group would be contacting NSC to ask what their intentions are.

 

 

6.         Correspondence

            A summary of correspondence had been circulated prior to the meeting

6.1

Surface Dressing:  It was noted that a schedule of work on unclassified roads would include Church Road, Marsh Lane East & West, Redland Avenue, Gordano Way and Royal Portbury Dock Road.

6.2

North Somerset Times:  Bundles of undelivered papers are being dumped in areas around Avon Road.  The paper is colour coding bundles so that culprits can be identified.

 

 

7.         Local Access Forum

David Mazur, the LAF member aligned to us under the ‘buddy’ system was in attendance.  He said that the Forum was a consultative body made up of landowners, walkers and other users.  It was concerned with the broader picture rather than specific local issues/problems.  Three items were currently occupying their attention: the wider scope of the new country code in North Somerset, the local transport plan and access to the countryside, and the use of mechanically propelled vehicles on rights of way.

 

 

8.         Venue for Parish Council meetings

Because of a clash with the pantomime, the January meeting had been held in the upstairs room at the Community Centre.  Councillors considered this a better venue and it was proposed by Cllr Jones, seconded by Cllr Stowers and agreed that Council and Committee meetings will be held there for a 6 months’ trial period.  However, the meetings on 26 April, which include the Annual Parish Meeting, would be in the downstairs room.

These arrangements would be advertised on the parish notice boards and in the Pill Paper.  Action GH/PSS

 

 

9.         Standing Orders & Declaration of Interests

9.1

The Clerk is waiting to receive details from ALCA which, it is hoped, will assist in the revision of the standing orders.  Cllr Hunt will resurrect papers he wrote on the conduct of meetings some while ago.  Action PSS/GH

 

 

10.       Accounts for Payment

            The following accounts were presented for payment and cheques drawn:

 

Payee

Details

               £

Portbury Parish Council

Share of CD Jones’ fees

       1,545.45

            The above was signed at the Committee meetings on 9 February 2004.

BT

Phone – New number message

            35.25

BT

Telephone a/c

            57.48

Bowcom Ltd

Football line marking paint

            88.83

Barringtons

Stationery

            13.22

J Hunt

Salary

          414.00

P Strother Smith

Salary

          700.07

Post Office Ltd

Tax & NI

          370.63

Cash

Petty Cash

            20.00

SITA

Dog bin emptying – January

            93.02

Konica Minolta

Photocpopier rental

          101.38

LCR

Local Council Review sub.

            25.00

 

 

11.       Any Other Urgent Business

11.1

Lafarge Plasterboard’s application to increase site boundary noise levels:  Cllr Brooks reported that this was merely to bring planning consent into line with existing noise levels.  The Clerk was asked to write to NSC proposing that they should consider undertaking an environmental review in the area.  Action PSS

 

 

12.       Pill Paper

            The following items will be submitted:

·        The new venue for meetings

·        The date of the Annual Parish Meeting (26 April 2004 at 8pm)

 

 

13.       Expenditure by Committees to date

 

Expenditure to date

Budgeted

                £

       £

Playing Fields

             3,435

    5,975

Open Spaces & Amenities

           29,382

  17,850

Finance & General Purposes (St Lighting)

           18,305

  18,900

Finance & General Purposes (General Admin)

           34,146

  42,212

Planning

             9,655

  10,000

Footpaths

                NIL

       200

Community Centre Redevelopment

             4,135

  10,000

Contingency Fund

                NIL

    1,038

 

 

 

 

 

 

                                                                                       …..………………………….Signed

                                                                                       …..…………………………..Dated

 

EASTON IN GORDANO PARISH COUNCIL

 

 

Minutes of the Planning Committee meeting on Monday 23 February 2004

 

Present:

Cllrs Hunt, Brooks, Burchell, Clegg, Langton, Pritchard & Robinson,

Mr P. Strother Smith (Clerk)

Apologies:

Cllrs Duck & Whiting.

 

 

1.       

The following applications have been approved:

04/P/0005/F

5 Lime Tree Grove, Pill

Single storey side & rear extension.

03/P/3173/F

12 Eirene Terrace, Pill

First floor rear extension.

03/P/3118/F

7 Baltic Place, Pill

Change of use from retail to food & drink.

04/P/0277/T2

McCrae Road, Pill

Fell Scots Pine x 1.

 

 

2.         

New Applications – there was no objection to the following:

04/P/0135/F

Unit E3, Eden Park,

Ham Green

Two storey office building & parking.

04/P/0343/F

Happerton Cottage, EIG

Two storey side & rear extension.

04/P/0359/F

21 Anchor Way, Pill

Single storey rear extension.

04/P/0248/F

Ground floor flat, The

Bakehouse, Back Lane, Pill

Conversion of garage & store into two bedroom flat.

Though concern was expressed with regard to parking.

04/P/0264/F

8 Rectory Road, EIG

Dormer window in loft bedroom.

04/P/0247/F

The Tynings,

Martcombe Road, EIG

Demolition of existing buildings & greenhouse, erection of new building & polytunnel.  Change of use of mobile home from residential to owner/manager’s accommodation.

Though concern was expressed with regard to traffic.

 

 

The work and activities of the Council and information available under Freedom of Information.

INTRODUCTION

 

A Parish Council is the lowest tier of Local Government. Parish Councillors are elected every four years to serve their community.

 

Easton-in-Gordano Parish Council (to be renamed Pill & Easton-in-Gordano Parish Council from 2011) is committed to freedom of information, not only in fulfilling statutory requirements but also within the spirit of openness in its activities and in its relationship with members of the community and the community as a whole.

 

This commitment manifests itself in the following ways, all of which are referred to elsewhere in this document:-

 

  • The public posting of agendas for meetings.
  • The availability of minutes of meetings as soon as practical after they have taken place.
  • The availability of all documents pertaining to the work of the Council.
  • The availability of the Parish Clerk in the Parish Council office at publicly advertised times.
  • Regular reporting on its activities in the Pill Paper (the community newsletter).
  • An active website.
  • A Public Participation session at the beginning of every meeting of the full Council, in addition to every meeting of the Council or one of its committees being open to the public.

 

Any request for appropriate and non-confidential information outside of the freely available material referred to in this document will be met within twenty days of the request being received.

 

This document sets out to provide an overview of the Council’s role, responsibilities and the documents immediately available on request.

 

Minutes of all meetings are published on the website, and are also available at the Parish Council office and the Library.

 

WHO WE ARE AND WHAT WE DO

 

The Parish is divided into two wards; Pill – represented by ten councillors, and St. George’s – represented by five councillors.

The Parish has two employees, the Parish Clerk and the Village Orderly.

The Parish Council office is situated in Pill Resource Centre at 4 Baltic Place, Pill BS20 0EJ.

Tel. no. 01275 374442. Email eigparish.council@btinternet.com

Website. www.easton-in-gordano.org.uk

 

The full Parish Council meets on the fourth Monday of each month at 7 p.m. in the Community Centre, except where this clashes with a public holiday, in which case it meets on the second Monday combining with committee meetings (see below). Other arrangements are covered by the Council’s Standing Orders.

 

Councillors’ and employees names and contact details

The names and contact details of all councillors and employees are available on all Parish Council notice boards, on the website or from the Parish Council office.

 

Committees and committee membership

 

The Council has a committee structure. There are three standing committees – Playing Fields and Open Spaces (PF), Environment, Highways and Transport (EHT) and Planning (P). These meet bi-monthly on the second Monday (PF, EHT) or third Monday (P) at the Resource Centre, except where this clashes with a public holiday. There is one ad hoc committee, Finance, which meets as necessary (see below). There are also two sub-committees, Pill in Bloom and Footpaths and Rights of Way, which meet as necessary and have co-opted non-council members.

The details of committee membership are available from the Parish Council office and on the website.

 

Parish Council representation

 

The Council has formal representation on two community groups, Easton, Pill and Ham Green Community Forum, which was established to take forward the proposals and targets identified in the Parish Plan, and the Friends of Watchhouse Hill, which liaises with North Somerset Council in the management of that open space.

 

 

 

 

WHAT WE SPEND AND HOW WE SPEND IT

 

The Council has an established Financial Management Policy which is reviewed as appropriate. A copy of this can be obtained from the Parish Council office at a small charge. The Clerk is responsible for keeping all accounts, with the Finance Committee monitoring on a regular basis.

With one or two very small exceptions, the only funds the Council has at its disposal comes from the local authority precept. This is requested by the Parish Council in January of each year, based on its known finances and its proposed spending for the following financial year. The precept comes out of the total amount of Council Tax collected by North Somerset Council, with the effect on each householder’s Council Tax depending on the band of their property. The Parish Council publishes the figure for each band in the March or April Pill Paper each year.

The income and expenditure for the previous financial year is reported on at the Annual Parish Meeting in April, together with the budget plans for the following year. This information for both the current and previous year is also available from the Council office and on the website.

The Council’s accounts are audited annually, first by someone appointed under a local arrangement then by an External Auditor appointed on a national basis. The annual form provided by the Clerk for the External Auditor and also the Auditor’s report are both available for inspection at the Council office.

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The Council’s budgeting process starts in November and proceeds as follows:-

  • November. Council identifies areas for future development with implications for the following year’s budget. Finance Committee has budget monitoring meeting.
  • January. Finance Committee prepares draft budget in order to determine precept request.
  • January. Full Council ratifies precept request which is then submitted to North Somerset.
  • February. Full Council discusses draft budget and suggests possible amendments. If no amendments, draft budget set as final budget.
  • March. If any amendments, Finance Committee meets to set final budget.
  • May. Finance Committee has budget monitoring meeting.
  • July/August. Finance Committee has budget monitoring meeting.

 

Councillors are entitled to claim expenses for travel outside the Parish on Council business and for appropriate expenditure e.g. stationery etc. The Chair is also entitled to a Chair’s Allowance. In practice the expenditure on expenses and the Chair’s Allowance rarely exceeds £300 in any one year.

 

WHAT OUR PRIORITIES ARE AND HOW WE REPORT ON OUR ACTIVITIES

 

The Council has produced a Parish Plan, following a lengthy consultation process involving the whole community. The Plan identified over forty targets for development, based on responses from the community. The Council then established the Easton-in-Gordano, Pill and Ham Green Community Forum, now an autonomous organisation consisting of a large number of community representatives, to follow up these targets and other related matters arising from them. The Parish Council makes an annual grant to the Forum, and receives regular reports on progress.

In addition to the targets identified in the Parish Plan, the Council has a limited number of statutory duties, mainly relating to street lighting. It also has a statutory right to be consulted on planning matters and applications. In addition it acts as a lobbying body in order to ensure the interests, safety and well-being of our community are served by North Somerset Council, particularly in terms of commitments being met over highways and maintenance issues.

The Parish Council continues to involve itself in much more than its statutory duties. It is committed to improving community life and facilities

as far as financial constraints allow, and has given financial support to the Community Centre, the Resource Centre, the Youth Club and the Christmas Lights, as well as making small donations on request to other community organisations. Recently it has been instrumental in the provision of additional facilities for young people, and has future plans for similar improvements for other sections of the community e.g. improved play facilities for younger children.

 

Regular information concerning the work and activities of the Parish Council is published as “Parish Council News” in the Pill Paper and on the website. Each April the Annual Parish Meeting takes place when the Council reports on its activities for the past year, outlines some of it plans for the future and invites discussion and questions.

 

 

HOW WE MAKE DECISIONS AND THE ACCESS THE PUBLIC HAVE TO THEM

 

Decisions are made as a result of proposals made at the monthly Council meeting. However, committees have delegated responsibility to make decisions relating to their area and report them to the next Council meeting. This is particularly the case with responses to planning applications. More often, with other committees, recommendations are made for the full Council to ratify. The Clerk has delegated responsibility to make decisions relating to maintenance and repairs etc. within a designated budget.

 

The agendas for both full Council and Committee meetings are published on the Parish notice boards and the website a few days before the meetings. Full Council meetings begin with a Public Participation session when any parishioner can raise an issue with the Council.

 

 

POLICIES AND PROCEDURES

 

The Council conforms to all national and local procedures relating to equality, diversity, health and safety, complaints, data protection and freedom of information.

 

The Council has its own standing orders, committee terms of reference and code of conduct. Copies of these can be viewed at the Parish Council office, or purchased at a small charge.

 

 

LISTS AND REGISTERS

 

The Parish Clerk holds copies of the electoral register, a register of the Council’s assets and the register of members’ interests. These are available to view at the Parish Council office.

 

 

 

 

 

THE SERVICES WE OFFER

 

The Parish Council owns the allotment field, although this is leased to, and managed by, the Allotments Association.

 

The Parish Burial Ground comes under the auspices of St. George’s Church. The Parish Council makes an annual grant towards maintenance.

 

The Parish Council owns the Community Centre, although this is leased to the Community Centre Management Committee.

 

Playing Fields

Ham Green Playing Field and changing rooms are owned and managed by the Parish Council.

Hardwick Road Playing Field and Brookside Playing Field are leased from North Somerset Council and managed by the Parish Council.

 

Street Lights

Some of the street lights are owned by the Parish Council with work on them being contracted out.

 

Bins

The Parish Council owns all the dog bins in the parish and contracts out the emptying of them.

Some litter bins are owned by the Parish Council and some by North Somerset Council, with the emptying of them being shared by the Village Orderly and outside contractors.

 

Other equipment and facilities

The Parish Council owns several notice boards, seats and bus shelters, together with the Glyn Duck Memorial Clock and the Millennium Sundial at Victoria Park. The Council is also responsible for maintaining the Village Spout below Baltic Place and the Mural on the wall behind.

 

Morgan’s Charity

The Parish Council administers, through two locally appointed Trustees, this small, historically established Parish charity which annually distributes small sums of money to needy parishioners.

 

PARISH ARCHIVES

 

A large amount of archive material is available for public inspection and research. Some likely to be of immediate interest is maintained in the Parish Council office, including old maps and plans, documents, photographs, press cuttings. Other material has been transferred to the Bristol Record Office. Information about births, marriages and deaths relating back as far as the C16th is at the Somerset Record Office in Taunton. A detailed list of what is available and its location can be obtained from the Parish Council Office or from the website.

 

 

 

Minutes of the Committee meetings on Monday 9 February 2004

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Playing Fields Management Committee

 

Present:

Cllrs Duck, Hunt, Ridley, Stowers & Waters, Mr S. Sayer (Junior Football Club),

Mr P. Strother Smith (Clerk).

Apologies:

None

 

1.

Moles:  The Clerk had received a quote from GTC Services of Berrow for £510 to reduce/control mole population.  It was agreed to allow Cllr Jones’ father to continue his efforts with traps and, if he did not succeed, then to call upon GTC.

2.

Fallen Chestnut Tree:  The Clerk had received 3 quotes for its removal.  It was agreed to proceed immediately (in view of safety considerations) with Robin Bushby’s quote of £650.

3.

New Football Pitches:  Mr Sayer said that the requirement for the pitches was urgent because more teams would be playing next season.  Cllr Duck confirmed that North Somerset Council (NSC) was in continuing discussions with Redrow.

 

 

Open Spaces & Amenities Committee

Present:

Cllrs Duck, Hunt, Jones, Clegg, Ridley, Stowers & Waters,

Mr P. Strother Smith (Clerk).

Apologies:

None

 

1.

Litter Bins:  It was proposed that new bins (blue ones, as in Gordano Gardens) should be installed outside the Co-op, in the precinct and in Pump Square.  The former might require authority from NSC and /or the Co-op.  As the latter two would replace lost ones on land belonging to NSC, we should encourage them to pay, if necessary contributing ourselves to ensure installation of good quality bins.  Action PSS

NSC would also be asked to replace the seat and bin on Victoria Park.

2.

Public Footpaths & Rights of Way:  Minutes of the Committee meeting of 15 January were circulated.

3.

Pill in Bloom:  Concern was expressed at indications that NSC may not give a grant this year.  Cllr Duck would obtain forms for an application through the North Area Committee route.  Action GD  The Clerk was asked to write to Cllr Fisher seeking his support.  Action PSS

The Council’s insurers had confirmed that Pill in Bloom could only be covered for public liability if they were a properly constituted sub committee, with minutes and accounts forming part of the Council’s business.

4.

Play Area:  Further quotes were still awaited for tarmac to the entrance to the play area.

 

 

 

Finance & General Purposes Committee

 

Present:

Cllrs Duck, Hunt, Brooks, Burchell, Jones, Langton, Pritchard, Waters, Whiting, Mr P. Strother Smith (Clerk).

Apologies:

None

 

1.

Allotment Association:  Four members of the Association attended to discuss rent levels for the 5 years from March 2004, the second period of the current lease.  It was agreed that rent this year would remain at the 2003 level (£180.52) and that the amount would increase by 3% for each of the following 4 years.  Action PSS

2.

Street Lighting:  The completed schedule of feedback was circulated.  A ‘walk round’ was arranged for Monday 16 February at 7pm.  The Clerk had also circulated schedules of NSC and Parish owned lights.

3.

Community Centre:  A meeting had taken place with the Community Centre Committee, where Council representatives said they needed assurances on ability to pay and asked for firm quotes for the first stage.  Cllr Whiting considered that they also needed to review their constitution, possibly setting up a corporate charity.  Provided that necessary assurances were given, he believed that a lease could be granted.

4.

Parish Plan:  The Steering Group had met:  Cllrs Robinson and Whiting were the Council’s representatives on this body.  A Working Party was now drawing up a brief to go with the application to the Countryside Agency.  Working Party membership included Ian Hawker, Peter Milner and Mark Goldsworthy

 

 

Planning Committee

 

Present:

Cllrs Duck, Hunt, Brooks, Burchell, Clegg, Langton, Pritchard, Robinson, Whiting, Mr P. Strother Smith (Clerk).

Apologies:

None

 

1.       

The following application has been approved:

03/P/3102/F

7 Sturmey Way, Ham Green

Rear conservatory.

 

 

2.         

New Application – there was no objection to the following:

04/P/0118/F

40 Fitzharding Road,

Ham Green

Conservatory.

 

3.         

New Application:

04/P/0151/F

Lafarge Plasterboard

Variation of conditions to increase site boundary noise levels.

Councillors considered that they needed more information on this application.  Cllr Brooks would undertake some research and the Clerk was asked to write to NSC.  Action KBrooks/PSS

 

4.

Skateboard Park:  Cllr Duck reported that he and Cllrs Ridley, Robinson and Stowers were meeting NSC Parks Dept. on 10 February to ask them to justify adverse comments about the proposed new site for the park.

 

 

Minutes of the Committee meetings on Monday 12 January 2004

Playing Fields Management Committee

 

Present:

Cllrs Duck, Hunt, Ridley, Mr J. Norval (Junior Football Club),

Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Stowers & Waters.

 

1.

Brackets for Goalposts:  No action so far. Mr Norval will chase.  Action JN

2.

Moles:  These continue to cause a considerable problem on the football pitches.  The Clerk was asked to get a quote to have them eradicated.  Action PSS

3.

New Pitches:  We are still awaiting progress between North Somerset Council (NSC) and Redrow.

4.

Budget:  A breakdown of the proposed budget figure of £6350 was required from Cllr Stowers. Action BS/PSS

 

 

Open Spaces & Amenities Committee

Present:

Cllrs Duck, Hunt, Jones, Clegg & Ridley, Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Stowers & Waters

 

1.

Play Area:  The Clerk reported on his site meeting with Wicksteed’s Contract Manager following the ROSPA inspection (Mrs Lomas had previously been consulted on the report).  The minor shortcomings had been resolved or satisfactorily explained and the Clerk had written to ROSPA.

The Clerk had received one quote for the entrance to be tarmaced and a second was awaited. Action PSS

2.

Footpaths:  Cllr Duck reported on progress with the Water Lane – Westward Drive path.  NSC had agreed to install 3 lights with the cost of connection and power supply being met by them.  Installation would cost £2400 and it was recommended that we contribute £1200 towards this.  The path would need closing for a time during remedial work.

3.

Litter/Dog Bins:  It was agreed that this would be an agenda item for the next Committee meeting.  The precinct, Pump Square and outside the Co-op were mentioned as possible new sites.  Action PSS (agenda)

4.

Signage for Cycle Path:  Details had been received from NSC for new signage and markings.  These were acceptable.

 

 

 

Finance & General Purposes Committee

 

Present:

Cllrs Duck, Hunt, Burchell, Jones, Langton, Pritchard, Whiting,

Mr P. Strother Smith (Clerk).

Apologies:

Cllr Waters.

 

1.

Pavements:  A petition with 25-30 names had been submitted in support of railings being installed along the high pavement.  Letters had also been received in favour of this and a new pavement between the Memorial Club and Costcutters.  It was agreed that Cllr Duck would ask NSC to carry out a feasibility study into these two projects and report back to us.  Action GD

2.

Street Lighting:  The Clerk had circulated a schedule of feedback received so far; more was expected.  A ‘walk round’ would be arranged at the next Committee meeting. Action PSS (agenda)

The Clerk had received a quote for £904.07 from SEC for repairs to lights in Church Road and Newsome Avenue.  It was agreed that these repairs should proceed.  Action PSS

3.

The Allotment Association wanted to be advised of the rent due to be paid.  It was noted that this would fall within the formula previously agreed.

A grant application for £86 for disposal of debris and bark for the play area was refused on the basis that this fell within routine running costs.  Action PSS to advise on both items

4.

Community Transport:  The Clerk had attended a meeting with Community Action because Nailsea wishes to extend its service throughout the Gordano Valley.  It was agreed that a letter supporting the scheme should be sent.  Action PSS

5.

Community Centre:  Cllr Hunt would contact Alan Smith to arrange a meeting between his committee and our working party regarding the new proposals for the Centre.  Action GH

6.

Budget for 2004/05:  The following figures were proposed:

            Finance & General Purposes                   £60,000

            Planning                                                    £8,000

            Playing Fields                                           £6,350

            Open Spaces & Amenities                      £19,000

            Community Centre                                  £10,000

 

 

Planning Committee

 

Present:

Cllrs Duck, Burchell, Langton, Pritchard, Robinson, Whiting,

Mr P. Strother Smith (Clerk).

Apologies:

Cllr Hunt.

 

1.       

The following application has been refused:

03/P/2725/LDP

8 Rectory Road, EIG

Certificate of Lawfulness

– new dormer window.

 

 

 

2.       

The following applications have been approved:

03/P/2736/F

4 St Georges Hill, EIG

Extension – rear & conservatory.

02/P/2101/F

1 Back Lane, Pill

Amendment re dormer windows.

03/P/2907/F

6 The Lovells, EIG

Front & side extension.

03/P/2850/F

Brandon Cott,

Common Lane, EIG

Side extension.

03/P/2772/F

Markham House,

Martcombe Road, EIG

Triple garage.

 

 

3.         

New Applications – there was no objection to the following:

03/P/2971/F

10 Lodway, Pill

2 storey side extension.

03/P/3011/F

Rock Cottage Sewage

Treatment Works, Pill

New submersible pumping station.

03/P/3102/F

7 Sturmey Way, Ham Green

Conservatory.

03/P/3173/F

12 Eirene Terrace, Pill

Extension & internal alterations.

 

4.         

New Application:

03/P/3118/F

7 Baltic Place, Pill

Change of use from retail to food & drink.

Although there was no objection on the change of use, Councillors were concerned about the visual aspect of the extraction pipe, its noise level and the opening hours.

 

4.

Shipway Farm:  Councillors agreed with the request that we jointly ask David Stephens for observations on the judgements made following the Public Inquiry.

 

5.

Local Transport Plan:  A draft response had been received from Colin Jones to NSC’s latest progress report.  Cllr Robinson would review and agree this draft with Colin Jones. Action VR

 

 

 

Minutes of the Committee meetings on Monday 10 November 2003

Playing Fields Management Committee

 

Present: Cllrs Duck, Hunt, Ridley, Stowers, Mr J. Norval (Junior Football Club), Mr A. Otley (Senior Football Club), Mr P. Strother Smith (Clerk).
Apologies: None.

 

1. Goal Posts:  The lockable brackets have still not been installed.  Cllr Baker was supposed to be arranging for Danny Davis to do this.  Action JN
   
2. The Pavilion Boiler was not working over the weekend.  Action BS
   
3. A metal post was protruding through the surface of the pitch.  This has been cut back but needs to be monitored.
   
4. Keys:  Mr Norval will have more keys cut for the pavilion and claim costs from the Council.

 

 

Open Spaces & Amenities Committee

 

Present: Cllrs Duck, Hunt, Clegg, Jones, Ridley, Stowers, Waters, Mr P. Strother Smith (Clerk).
Apologies: None.

 

1. Dog Bins: The new bin at Watch House Hill has not been emptied.  The Clerk will remind SITA.  Action PSS.  Cllr Hunt said he had received a request for a dog bin in Pump Square by the Duke of Cornwall.  As this area belongs to North Somerset Council (NSC), we should ask them to supply it.  Action PSS
   
2. The pavement outside the Kings Head is breaking up.  Action PSS
   
3. Watch House Hill:  Cllr Duck reported that trees had been damaged by the viewing point and paint had been sprayed on the art feature.  He was negotiating for these to be dealt with.  Action GD

The Clerk had received a response from the NSC Chief Executive to his letter about the outstanding problems with the area.  Redrow had been written to again.  Cllr Waters was asked to prepare a tick sheet of issues that remain to be resolved.  Action DW

   
4. Brookside Playing Field:  Cllr Hunt reported that the school will be putting a lock on the gate by the field.  The rine is full of rubbish and this has damaged the metal grill. This is being dealt with between the school and NSC.
   
5. Play Area:  A response was awaited from Wicksteed regarding issues raised in the annual inspection report.  The Clerk would obtain two quotes for tarmac at the entrance. Action PSS

 

 

Finance & General Purposes Committee

 

Present: Cllrs Duck, Hunt, Brooks, Burchell, Jones, Pritchard, Waters, Whiting,

Mr P. Strother Smith (Clerk).

Apologies: None.

 

1. Parish Plans:  Cllr Hunt reported that there would be a meeting of the working party on 11 November.  So far, there had been 4 volunteers from the public.  The Youth Forum would be asked if they wished to nominate a representative and further volunteers would be sought through the Pill Paper.  The Council would then need to decide whether to proceed with the plans.  Action GH.  The Clerk was asked to obtain more copies of “Parish Plans” from the Countryside Agency.  Action PSS

It was noted that additional pavements, railings along high pavements (both mentioned below) and double yellow lines by the railway bridge would be suitable items for Parish Plans to consider.

   
2. Avon Wildlife Trust:  It was recommended that we should renew our membership at £35.
   
3. Royal British Legion:  It was recommended that our payment for the wreaths should be rounded up to £40 by way of a donation.
   
4. Budgets for 2004/05:  The Clerk distributed a financial statement for the six months to 30 September 2003.  Cllr Whiting reminded the meeting that he required budget figures for the following year as the precept had to be decided on at the January Council meeting.  Action Committee Chairmen

Items suggested for expenditure next year were additional pavements (e.g outside the brewery), railings along high pavements and further street light improvements.  PSS action – Agenda items for 24.11.03 & check street lighting improvements for this year are complete

   
5. Clerk:  Cllr Whiting had finalised the contract for the Clerk and recommended that it should be signed.  He also reminded the meeting that the Clerk’s probationary period would be completed at the end of the month and that his salary needed to be reviewed. It was agreed that the Clerk’s position should be confirmed and that the salary should be discussed in his absence.  All these items will be placed on the agenda for the Council meeting on 24 November.  Action RW/PSS

 

 

Planning Committee

 

Present: Cllrs Duck, Hunt, Brooks, Burchell, Clegg, Langton, Pritchard, Robinson,

Whiting, Mr P. Strother Smith (Clerk).

Apologies: None

 

1. The following applications have been approved:
  03/P/2371/F 3 Bull Lane, Pill Rebuild of extension.  
  03/P/2291/F 3 New Road, Pill Change of use.  
  03/P/2539/TPO 1 Station Road, Pill Oak pollard  
  03/P/2201/F 18-20 Station Road, Pill Change of use.  

 

 

 

2. New Applications – there was no objection to the following:
  03/P/2725/LDP 8 Rectory Road, EIG Cert. of Lawfulness – Dormer
  03/P/2736/F 4 St Georges Hill, EIG Extension at rear & to conservatory.
  03/P/2772/F Markham House,

Martcombe Road, EIG

Triple garage.

 

3. Skateboard Park:  Cllr Ridley reported that difficulties had arisen in discussions over this at NSC and a decision has been delayed until later in November.  It would appear that someone has made comparisons with the park at Oxford without appreciating important differences in materials used, which will reduce noise.

Problems over drainage have now been rectified in discussions with Wessex Water.

 

Botanical survey by Rupert Higgins [Wessex Ecological Consultancy(Sept 2004)]

FlowerBank0036The survey confirmed the continued importance of the road verges for plants, in particular species of unimproved limestone grassland.  A total of 157 species was recorded** – an outstanding figure for a relatively small site. Outstanding amongst these species are those that are restricted to unimproved grassland, that is, grassland that has not been treated with fertilisers or herbicides. Such grassland has become extremely rare, largely as a result of agricultural intensification. Road verges now provide an important refuge for these plants, particularly where cuttings expose nutrient-poor subsoils.  At St. George’s such species include several identified in the ‘Flora of the Bristol Region’ as being ‘Avon Notable Species’ plants with a very localised distribution locally. The populations of all these species are large and healthy. Other grassland indicator species are also present in high quantities.

An incomplete invertebrate survey revealed the presence of species associated with unimproved grassland such as Common Blue butterfly, Grass Rivulet and Small Yellow Underwing. Marbled White Butterfly and Cinnabar Moth are two species regularly seen at other times. A thorough survey of invertebrates will be undertaking during 2006.

** nearly 240 species of plant have been recorded on the site, though many of these would not be in evidence during September.

Minutes of the Committee meetings on Monday 11 August 2003

Playing Fields Management Committee

 

Present:     Cllrs Duck, Hunt, Baker, Ridley, Stowers.  Mr K. Sharpe (Senior Football Club), Mr P. Strother Smith (Clerk).

 

1.      Charges for next Season:  Mr Sharpe reported that the Senior Football Club was not happy with the proposed increase in charges, particularly as they frequently had to mark the pitch.  It was agreed that the original proposal should stand and be recommended to the Council for approval.  The Junior Football Club would be reminded that marking of the pitches by them was part of the favourable charges deal.  Action PSS

 

2.      Goal Posts:  The quote for new goal posts, submitted by Mr Sayer at the previous meeting, was discussed and would be recommended to the Council for approval.

 

 

Open Spaces & Amenities Committee

Present:     Cllrs Duck, Hunt, Baker, Jones, Ridley, Stowers.  Mr P. Strother Smith (Clerk).

 

1.      It was reported that a petition has been started and placed in the Resource Centre to have public lavatories reinstalled in the village.

 

2.      Cllr Jones reported that the Disability Discrimination Act would become effective in 2004, but that there was nothing for us to be concerned with at present.

 

3.      It was reported that a tree has been uprooted on Victoria Park following the Pill Regatta.

 

4.      It was agreed that a blue bin should be installed at Hardwick Road and that a decision on having an additional one in the precinct would postponed until the next meeting.  Action PSS

 

 

Finance & General Purposes Committee

 

Present:     Cllrs Duck, Hunt, Brooks, Langton, Pritchard, Waters, Whiting.  Mr P. Strother Smith (Clerk).

 

1.      Logo:  Cllr Pritchard proposed that the Council should have a logo.  This was considered a good idea and St Katherine’s School and the Youth Club would be approached so that a competition could be held, with a prize going to the winning design.

 

2.      E-mail Communications:  Cllr Pritchard suggested that all Councillors who have them should be encouraged to provide e-mail addresses, so that communications, including agendas/minutes, could be sent via this medium.

 

3.      Website:  Cllr Pritchard said that our website needed to be properly managed, with information appearing such as details of Councillors and how to contact them, notices of meetings and minutes.  Other information, such as businesses in the Parish, should be managed by someone else as a separate site with a link established between the two.  Only the Clerk and, say, two Councillors would have access to make amendments to our site.

 

4.      Financial contribution to the Youth Club:  It was agreed that, as last year, we would recommend a contribution amounting to 40% of NSC’s contribution.  This would be progressed once we knew what NSC was paying.

 

 

Planning Committee

 

Present:     Cllrs Duck, Hunt, Brooks, Langton, Pritchard, Robinson, Whiting.  Mr P. Strother Smith (Clerk).

 

1.         The following planning applications have been approved:

        03/P/1390/F         26 Priory Road, Easton-in-Gordano

        03/P/1259/F         9 Cross Lanes, Pill

 

2.     New Planning applications

i)      03/P/1794/O        The Kenneth Stenner Hall                  Demolition of existing building

                                    The Poplars, Pill                                & erection of pair of semis & a

                                                                                             bungalow.

The Committee considered that two rather than 3 properties on this difficult and restricted site would be preferable.  Action PSS

 

ii)     03/P/1872/F         Land adjoining Rudgleigh                   Change of use of agricultural land

                                    House, Pill                                         into domestic gardens.

The Committee wished to recommend refusal of this application, because it would set a precedent.  Action PSS

 

iii)    03/P/1873/F         63 Westward Drive, Pill                     Front porch & single storey rear

                                                                                             extension.

No objection.

iv)    03/P/1901/F         The Coach House,                             First floor side extension.

                                    Martcombe Road, E-in-G

No objection.

 

v)     03/P/1935/F         25 Westward Drive, Pill                     Single storey side extension.

No objection.

 

3.     Bus Shelter outside Elizabeth House

Because of the new development here, NSC had written to say it wished to replace and reposition this bus shelter at their expense.  The Committee had no objection to this proposal.  We have been asked to nominate our preferred supplier for the new bus shelter, which, it was considered, should include seating.  Action GJ/PSS

 

Minutes of the Committee meetings on Monday 8 December 2003

Playing Fields Management Committee

 

Present:

Cllrs Duck, Hunt, Baker, Ridley, Stowers, Waters, Mr J. Norval (Junior Football Club, Mr P. Strother Smith (Clerk).

Apologies:

None.

 

Nothing to report.

 

 

Open Spaces & Amenities Committee

Present:

Cllrs Duck, Hunt, Baker, Belcher, Clegg, Ridley, Stowers, Waters,

Mr P. Strother Smith (Clerk).

Apologies:

Cllr Jones.

 

1.

Play Area:  The Clerk and, hopefully, Cllr Duck would be attending a site meeting with a representative of Wickstead on 9 December to discuss faults raised in the annual ROSPA report.

2.

Footpaths:  The minutes of the recent Footpaths Committee meeting had been received and were noted by Councillors.

 

 

Finance & General Purposes Committee

 

Present:

Cllrs Duck, Hunt, Brooks, Burchell, Pritchard, Waters, Whiting,

Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Jones, Langton.

 

1.

Community Centre:  A discussion took place on the request at the last Council meeting for a long term lease to be granted which would open up new funding sources for repairs to the Centre.  Cllrs Ridley and Robinson were concerned about handing over the community’s biggest asset.  Cllr Hunt said that, now the precinct project was closed, a lease arrangement with suitable let-out clauses should be considered; also it was an issue that the Parish Plan should be addressing.  Cllrs Brooks and Waters thought that the budget figures submitted were too modest.  Cllrs Duck and Stowers supported the idea with safeguards.

Proposed by Cllr Whiting and seconded by Cllr Hunt it was agreed to set up a working party to explore with the Community Centre Management Committee the possibility of negotiating a lease with appropriate conditions laid down.

2.

North Somerset Agricultural Society:  A request for a donation was discussed and it was decided to ask for more information.  Action PSS

3.

Photocopier:  The Clerk presented his proposal for replacement of the photocopier. Rental would be £86.25 per quarter with copying at 1p per copy.  Proposed by Cllr Hunt and seconded by Cllr Stowers it was agreed to proceed.

 

4.

Budget for 2004/05:  Budget figures were discussed and submitted to Cllr Whiting for Open Spaces & Amenities and Finance & General Purposes Committees.

5.

Street Lighting:  It was agreed to discuss further improvements at the January or February meeting.  The Clerk was asked to distribute a map to all Councillors showing which lights belonged to us and which to NSC.  Action PSS

 

 

Planning Committee

 

Present:

Cllrs Duck, Hunt, Belcher, Brooks, Burchell, Clegg, Pritchard, Robinson, Whiting,

Mr P. Strother Smith (Clerk).

Apologies:

Cllr Langton.

 

1.       

The following applications have been approved:

03/P/2584/LB

St Georges Hall, EIG

Repairs to external elevations.

03/P/2592/F

50a Westward Drive, Pill

Conservatory.

 

 

2.         

New Applications – there was no objection to the following:

03/P/2907/F

6 The Lovells, EIG

Front & side extension.

03/P/2939/F

The Tynings,

Martcombe Road, EIG

Polytunnel.

03/P/2953/F

34 Stoneyfields, EIG

Front extension.

03/P/2956/F

Railway Inn, Pill

Rear extension.

 

3.         

New Application:

03/P/2959/F

Sunnyside

Martcombe Road, EIG

Conversion of agricultural building to dwelling.

Although there was no objection to the design aspect of this application, Councillors wished to object on the grounds of precedent with regard to use of the green belt.

 

4.

Skateboard Park:  Formal notice of withdrawal of this application had been received from NSC.

 

5.

Planning Appeal:  An appeal by Mr C. Allcock will be heard on 21 January 2004 at 10am at the Town Hall, Weston-super-Mare re land at Cross Lanes Farm, Pill.

 

 

 

Minutes of the Annual Meeting of the Council on Monday 24 May 2004

Present: Cllrs K Brooks, K Burchell, D Clegg, G Duck, G. Hunt, B Langton, V Pritchard,

S. Ridley, V. Robinson (arr. 7.20), B. Stowers, D. Waters, R. Whiting

& Mr P. Strother Smith (Clerk).

 

Apologies: Cllrs Baker & Jones, District Cllr P Fisher & Mr S Tanner of North Somerset Council (NSC).

 

 

1.         Election of Chairman of the Parish Council

Cllr Waters proposed that Cllr Duck be re-elected.  Cllr Whiting, on a point of order, suggested that there might be a conflict of interests now that Cllr Duck was chairman of NSC.  The latter said he did not see this and that he would declare an interest where appropriate.  Cllr Waters said that there would be advantages as well as disadvantages in having Cllr Duck as Chairman of both the Parish and NSC.  It was thought that other parishes might not be happy with the situation.
Cllr Hunt, asked if he would stand, said that he was not prepared to do so against Cllr Duck.  However, as there was no seconder for Cllr Duck, Cllr Hunt then agreed to stand.

Cllr Hunt was proposed Cllr Brooks and seconded by Cllr Ridley.

There being no further nominations, Cllr Hunt was elected Chairman of the Parish Council for the forthcoming year.

At this point, Cllr Waters said that he was resigning from the Council and he left the meeting.
The meeting wished it to be recorded that replacing him as chairman did not represent a criticism of Cllr Duck, it merely reflected a concern regarding the conflict of interests with his role as Chairman of NSC.  A formal vote of thanks to Cllr Duck for all his hard work was recorded.

 

 

2.         Election of Vice-Chairman of the Parish Council

Cllr Langton was proposed by Cllr Stowers and seconded by Cllr Whiting.

There being no further nominations, Cllr Langton was elected Vice-Chairman of the Parish Council for the forthcoming year.

 

 

3.         Election of Committees of the Parish Council

Committees were elected as follows:
Playing Fields:  Chairman, Vice-Chairman, Cllrs Baker, Duck, Ridley and Stowers.
Open Spaces & Amenities:  Chairman, Vice-Chairman, Burchell, Clegg, Jones, Pritchard, Ridley, Robinson and Stowers.
Finance & General Purposes:  Chairman, Vice Chairman, Cllrs Brooks, Burchell, Pritchard, Robinson and Whiting.
Planning:  Chairman, Vice-Chairman, Cllrs Brooks, Burchell, Clegg, Duck, Robinson and Whiting.

 

 

 

4.         Election of Representatives to Outside Bodies

ALCA Cllr Jones
Youth Club Position left open for present
Community Centre Management Cllrs Jones & Duck
Allotments Committee Chairman & Vice-Chairman
Docks Liaison Committee Cllrs Clegg, Robinson & Whiting
Pill Community Foundation Cllrs Duck & Ridley
Gordano Councils Transport Group Cllrs Clegg, Ridley & Robinson
Parish Plan Steering Group Cllrs Ridley, Robinson & Whiting

 

 

5.         Public Participation

None

 

 

6.         Minutes of the Parish Council Meeting on 26 April 2004

The minutes were confirmed and signed.
6.1 Trees at Playing Field:  Cllr Robinson suggested that more trees should be planted to replace those that had blown down.  Agreed that this would be discussed at the next Committee meeting.   Agenda 14/6

 

 

7.         Crime & Disorder
Cllr Whiting complained at the haphazard parking by parents collecting their children from the primary school.  It was agreed that the police should be asked to attend the next meeting so that this and other issues could be raised with them.   Action PSS

 

 

8.         Committee Reports

8.1       Playing Fields
Mowing:  The Clerk would speak to Serviceteam asking them to corner more slowly with the mowers because they are damaging the grass.   Action PSS

 

8.2       Open Spaces & Amenities
8.2.1 Potholes:  Any bad potholes should be reported to the Clerk, who would contact NSC to have them repaired.  Mention would be made in the Pill Paper.   Action PSS
8.2.2

General Purpose Gang:  The next visit is due in June.  Anyone having any tasks for the gang should notify the Clerk as soon as possible.

8.2.3 Village/Street Cleaning:  The Clerk had spoken to the Village Orderly about extra street cleaning duties.  She was willing to undertake these and an indication of costs was given. The matter would now be discussed at the next Finance & General Purposes Committee for a recommendation to be made.   Agenda 14/6
8.2.4 Public Footpaths & Rights of Way:  Minutes of a meeting on 6 May had been distributed.  These would be discussed at the next Committee meeting.   Agenda 14/6

 

8.3       Finance & General Purposes Committee
8.3.1 Community Centre – Asbestos regulations:  There was nothing further to report and the matter would be put on the next Committee agenda.   Agenda 14/6

 

 

 

8.4       Planning Committee
8.4.1 Replacement Local Plan:  Cllr Robinson reported on his latest meetings with Colin Jones and Portbury PC.  It was proposed from the chair and agreed to authorise Cllr Robinson to respond on the Council’s behalf.   Action VR

 

 

9.         Reports of Meetings with Other Bodies

9.1 Resource Centre:  Cllr Ridley reported that planning permission had been given for the Centre to move into the premises at 1 & 2 Bank Place.
9.2 Skateboard Park:  Cllr Ridley had details of a mobile park which could be set up in a car park and was free.  It would be manned by the police.  She recommended that ham Green car park would be the most suitable.  Cllr Duck pointed out that NSC Parks Department would have to be notified.
9.3 Gordano Councils Transport Group:  Cllr Robinson reported that, while the Greater Bristol Strategic Transport Study is taking place, nothing further can happen on the railway issue.  There will be a meeting about the study on either 15 or 22 July at 3pm in Portishead (Probably 22 July as the NSC North Area Committee will be on 15 July).
9.4 Parish Plan:  Cllr Whiting reported that the Steering Group met in April.  They had, so far, been unable to identify any alternative sources of funding, but were now looking to apply to commercial organisations.  They would also be seeking funds from the Parish Council (PC).  Proposed by Cllr Robinson and seconded by Cllr Langton, it was agreed in principle to give financial support.

Cllr Langton mentioned the now defunct Pill & District Action Group which he believed still had funds at its disposal.  Perhaps these could be tapped.

 

 

10.       Correspondence
            A summary of correspondence had been circulated.
10.1 NSCs Draft Waste Strategy Consultation:  It was agreed not to offer to host a meeting on this, but it was noted that we would be kept informed of developments.
10.2

Bus Bays in Heywood Road:  NSC had written to say that they would not agree to progress a scheme to shorten the bays.  They might, however, allocate resources to carry out the work if the PC were prepared to commit the funding.  The Clerk would write to First Badgerline for their views and to ask what is the minimum length required for a bay.   Action PSS

10.3

Forest of Avon:  A letter had been received asking for help in completing the annual DEFRA monitoring report.  It was agreed that Cllr Robinson would ask Mr Brian Heaton if he was prepared to complete this on behalf of the PC.   Action VR

10.4

Housing Stock Transfer:  It was noted that a briefing note had been received from NSC regarding the possible transfer of ownership and management of housing stock to a housing association.

 

 

11.       Approval of the Annual Accounts

It was proposed by Cllr Pritchard, seconded by Cllr Duck and agreed that the accounts for the year to 31 March 2004 be approved.  The accounts were duly signed by the Chairman and the Clerk (Responsible Financial Officer).

It was resolved to appoint Mrs Pauline Bigwood again as the Internal Auditor.

 

 

 

12.       Accounts for Payment
            The following accounts were presented for payment and cheques drawn:

 

Payee Details                £
SITA UK Ltd Dog bin emptying – March           109.39
SEC Ltd Street light repair – Lime Tree Grove           377.25
BT Number change message             35.25
BT Telephone account             55.75

Serviceteam Ltd

Grass cutting

          214.31

J Hunt Salary           416.09
PC Strother Smith Salary           701.50

Post Office Ltd

Tax & NI

          364.30

Cash Petty cash             20.00
Trident Office Products Stationery             23.38

 

 

13.       Any Other Urgent Business

13.1 Sid’s Bus:  Cllr Robinson said that this service, which runs between Portishead, Portbury and Nailsea, was being severely reduced.  It was agreed not to try to intervene as the service did not affect the Parish.
13.2 Pill in Bloom – status:  It was agreed that this would be discussed under Open Spaces at the next Committee meeting.   Agenda 14/6

 

 

8.         Pill Paper
The following items would be submitted:
  • Reporting of potholes
  • Cllr Duck – thank you for services/hard work & congratulations on appointment as Chairman of NSC
  • The new crossing at Lodway

 

 

9.         Expenditure by Committees to date

Expenditure to date Budgeted
                £        £

Finance & General Purposes (General Admin)

             4,640

  38,355

Finance & General Purposes (St Lighting)              2,076   26,645
Planning                 NIL     8,000

Playing Fields

                570

    6,350

Open Spaces & Amenities              1,069   19,000
Public Footpaths & Rights of Way                 NIL        650
Community Centre Redevelopment                 NIL   10,000
Contingency Fund                 NIL     1,000

 

 

                                                                                       …..………………………….Signed
                                                                                       …..…………………………..Dated

 

 

 

Minutes of the Planning Committee meeting on Monday 24 May 2004

 

Present: Cllrs Hunt, Langton, Brooks, Burchell, Clegg, Duck, Robinson & Whiting,

Mr P. Strother Smith (Clerk)

Apologies: None

 

 

1. Election of Chairman of the Committee
Cllr Robinson was elected Chairman of the Committee for the forthcoming year.

 

 

2. The following applications have been approved:
04/P/0708/F Celsius First Ltd,

Garonor Way, Portbury

Erection of engineering storage & workshop building.
04/P/0770/F 1 & 2, Bank Place, Pill Change of use from retail to community information, advice & support centre.

 

 

3. New Application – there was no objection to the following:
04/P/1144/F 23 St Georges Hill, EIG Erection of front porch.
04/P/1242/F 38 Church Road, EIG Erection of single storey rear extension & front porch.
04/P/1205/TPO Ham Green House,

Chapel Pill Lane, Pill

Lucombe Oak x 1 – fell

 

 

4. Amendment – there was no objection to the following:
04/P/0392/F Land at Court House Farm,

Marsh Lane, EIG

Erection of mast, antennae, dishes, etc
Alteration to the orientation of the compound to ensure the easements for underground services remain clear.

 

 

5. The following application has been withdrawn:
04/P/0511/F Rudgleigh Inn

Martcombe Road, EIG

Demolition of toilets & erection of single storey & two storey rear extension & front entrance portch.

 

 

 

Minutes of the Committee meetings on Monday 12 July 2004

Playing Fields Management Committee

 

Present:

Cllrs Hunt, Ridley & Stowers, Mr S. Sayer (Junior Football Club), Mr K. Sharp

(Senior Football Club) & Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Langton & Duck.

 

1.

New Pitches:  Mr Sayer mentioned the petition being organised for submission to Redrow regarding the continuing failure to complete the new pitches.  It was suggested that a copy should be sent to North Somerset Council (NSC).

The Clerk was asked to write to Liam Fox, with copies to Redrow and the NSC Chief Executive.   Action PSS

2.

Charges for 2004/05:  It was confirmed that the Junior Football Club had a responsibility to mark the pitch and generally maintain the ground and the changing rooms.  Mr Sharp said that the Senior Club were not happy with the increase for next season from £28 to £32.

3.

Trees at the Playing Field:  A report by Matthew Bryant Tree Surgery & Consultancy had just been received and a copy was passed to Cllr Stowers.   Agenda 9/8

4.

Weed killing:  A quote had been received from Serviceteam; the one from Mr Bell was awaited.   Agenda 9/8

5.

Corner Flags:  Mr Sayer would be obtaining quotes for new flags.   Action SS

 

 

Open Spaces & Amenities Committee

Present:

Cllrs Hunt, Burchell, Clegg, Jones, Pritchard, Ridley, Robinson & Stowers,

Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Langton.

 

1.

Bus Shelter at the end of Newsome Avenue:  The Clerk would ask Cllr Duck what happened with regard to plans for this shelter from some 2 to 3 years ago.   Action PSS/GD

 

2.

Public Footpaths & Rights of Way:  Cllr Clegg was asked to produce a written report on his attendance at a Local Access Forum meeting, which would be circulated before the next meeting.   Action DC

 

 

Finance & General Purposes Committee

 

Present:

Cllrs Hunt, Burchell, Jones, Pritchard & Robinson, Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Langton & Whiting.

 

1.

Subscriptions:  The Clerk reported that annual subscriptions were paid to ALCA, Community Action, Avon Wildlife Trust, Local Council Review and Clerks & Councils Direct.

 

2.

Photocopying:  The Clerk gave details showing a substantial reduction in photocopying charges since the adoption of e-mail communication for minutes and agendas.  The Clerk will prepare a note detailing what can be claimed by Councillors for expenses.   Action PSS

 

3.

Pavement – Gordano Services to A369 Bus Stop:  Cllr Hunt reported that Portbury PC, which had originally raised this issue, would continue to pursue the matter and keep this Council informed.

 

4.

Grant application for St George’s Churchyard:  An application had been received to increase the grant this year to £2000.  This amount coincided with the budgeted figure. Proposed by Cllr Hunt and seconded by Cllr Jones, this will be recommended to full Council.   Agenda 26/7

 

5.

Community Centre:  Alan Smith had not yet replied to the Clerk with regard to future plans for the Centre and a reminder will be sent.   Action PSS

A quote had been received from Cllr Brooks’ contact for an asbestos survey.  Alternative quotes were required for comparison, so Cllr Clegg would speak to a contact and the Clerk would make enquiries through NSC.   Action DC & PSS

 

6.

Avon Wildlife Trust – Priors Wood:  It was recommended that the PC should revive its pledge to give £250 towards the purchase of Priors Wood as a nature reserve.   Agenda 9/8

 

 

Planning Committee

 

Present:

Cllrs Hunt, Burchell, Clegg & Robinson, Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Langton, Duck & Whiting.

 

 

1.         

The following applications have been approved:

04/P/1242/F

38 Church Road, EIG

Erection of a single storey rear extension & front porch.

04/P/1104/F

62 Ham Green, Pill

Erection of a single storey side extension. Alterations to roof to include extension to dormer & a balcony. Replacement of

conservatory.

04/P/1066/F

46 Church Road, EIG

Conservatory.

04/P/1144/F

23 St Georges Hill, EIG

Erection of front porch.

04/P/0716/F

1&2 Baltic Place, Pill

Erection of single storey extensions to front & rear of supermarket.

04/P/1205/TPO

Lucombe Oak x 1

Fell

 

 

2.         

New Applications – there was no objection to the following:

04/P/1561/F

8 The Moorings, Pill

Erection of a single storey rear extension & alterations to the roof.

04/P/1649/F

4 The Lovells, EIG

Erection of a single storey front & side extension.

04/P/1650/F

7 Avon Road, Pill

Two storey/part single storey rear extension & single storey front extension (revised application).

 

2.

New Applications – there was no objection to the following (continued):

04/P/1666/F

30 Fitzharding Road

Ham Green

Conservatory.

 

3.         

New Applications:

3.1

04/P/1603/F

The Groves, Cross Lanes,

EIG

Erection of two storey side & rear extension.  Erection of first floor side extension & detached double garage.

It was considered that this application, relating to a house and garden within the green belt and alongside a public footpath, was excessive.

3.2

04/P/1490/F

1 Maggies Cottages,

Cross Lanes, EIG

Erection of ground floor rear extension.

This application was discussed at the meeting on 28 June.  There was still no objection to the proposal, but so long as it does not prejudice the dispute about the intrusion of the rear gardens of Maggies Cottages into the green belt.

3.3

04/P/1462/F

Applehayes, Rectory Road

EIG

Submission relating to siting and means of access pursuant to outline planning permission for the erection of 3 dwellings

This application was discussed at the meeting on 28 June but was reconsidered in the light of known objections from neighbouring properties.  Concern was expressed at the implied destruction of boundary hedging and mature planting.  NSC would be asked to give careful consideration to landscaping issues and the impact on adjoining properties.

Public Footpath & Rights of Way Committee

 

Time & Date of Meeting -@ 7.30 pm on 15th July 04 @ 45a Ham Green

 

Present Derek Waters (Chair), Ann Brain, Alan Quirk, Chris Sweeting & Nigel Price

 

Apologies Nil

 

Item 1

Chris surveyed path 8/21, as requested, and confirmed the path is still discernable, but there are no finger posts and or stiles, the value of this particular path was discussed, but no decision was reached, it was however agreed that Chris would raise the matter with the landowner.

Item 2

The ongoing obstruction to path was discussed and it was agreed that D.R.W. would write a letter to N.S.C.C to express our concerns on this issue.

Item 3

 D.R.W.was requested to attempt to obtain a copy of the Countryside Agency Right to roam details relevant to our local area.

Item 4

It was agreed to assemble as a working party for some footpath clearance @ Gordano services& if time allows some work on LA8/32

 

The next meeting was agreed for 7.30pm on Thursday 30th Sept.04