Feb 2004 Council Minutes

EASTON IN GORDANO PARISH COUNCIL

Minutes of the Council meeting on Monday 23 February 2004

Present:

Cllrs G. Hunt (Chairman), K. Brooks, K. Burchell, D. Clegg, G. Jones,

B. Langton, V. Pritchard, S. Ridley, V. Robinson, B. Stowers, D. Waters,

& Mr P. Strother Smith (Clerk).

Apologies:

Cllrs G. Duck & R. Whiting.

1. Public Participation
	None

2. Minutes of the Parish Council Meeting on 26 January 2004
	The minutes were confirmed and signed. Cllr Pritchard’s name was added to those present at the Planning Committee meeting on 26 January.

3. Crime & Disorder
	Cllr Ridley reported from the Pill Local Action Team:
3.1	Anti-distraction burglary kits have been fitted to front doors of vulnerable people in the village;
3.2	In conjunction with the Resource Centre, they are seeking Community Panel Members to work with the Youth Offending Team on preventing first time offenders committing further crime;
3.3	There has been an increase in Tax Disc thefts in North Somerset;
3.4	Two abandoned cars have been removed this year, before vandals had been able to destroy them;
3.5	The team, with the police and the Resource Centre, have set up a Youth Watch scheme, which will be working with the schools and beat officers.

4. Committee Reports
4.1 Playing Fields
4.1.1	Moles: Cllr Jones’ father had, so far, trapped 5 moles at the football pitch.

4.2 Open Spaces & Amenities
4.2.1	Litter Bins: It was agreed to proceed with new bins at the Co-op, the precinct and Pump Square. The Clerk would ascertain whether North Somerset Council (NSC) would contribute financially before costings could be finalised and agreed. Action PSS

4.3 Finance & General Purposes Committee
4.3.1	Street Lighting: A ‘walk round’ to inspect reported deficiencies had taken place on 16 February and findings would be discussed at the next Committee meeting, after which recommendations will be made for expenditure in the coming financial year.
4.3.2	Allotment Association: Following agreement at the recent Committee meeting, the Clerk had written to the Association confirming rent amounts to be paid for the second 5 year period of the current lease.

4.4 Planning Committee
4.4.1	Skateboard Park: A meeting had taken place with representatives of NSC Parks Department to discuss the proposed new site for the park.

5. Reports of Meetings with Other Bodies
5.1	Youth Club: Cllr Waters reported that handicap access (i.e. a ramp and toilet) needed to be considered for the club’s facilities at the Community Centre. It was agreed that, in the first instance, this should be referred to Alan Smith for his input/advice. Action DW
5.2	Rail Liaison: Minutes of the meeting on 26 January were circulated. Councillors were reminded that specific rail related complaints could be made on 0845 711 4141 or, during office hours, on 01793 499712. The next, and last, meeting of this group will now be on 27 April.
5.3	Gordano Councils Transport Group: Cllr Robinson reported that the railway line would not attract further funding for some time to come. It was revealed that NSC has not made proper provision for road access to a new station in Portishead; new developments are gradually taking up available space. The Group would be contacting NSC to ask what their intentions are.

6. Correspondence
A summary of correspondence had been circulated prior to the meeting
6.1	Surface Dressing: It was noted that a schedule of work on unclassified roads would include Church Road, Marsh Lane East & West, Redland Avenue, Gordano Way and Royal Portbury Dock Road.
6.2	North Somerset Times: Bundles of undelivered papers are being dumped in areas around Avon Road. The paper is colour coding bundles so that culprits can be identified.

7. Local Access Forum

David Mazur, the LAF member aligned to us under the ‘buddy’ system was in attendance. He said that the Forum was a consultative body made up of landowners, walkers and other users. It was concerned with the broader picture rather than specific local issues/problems. Three items were currently occupying their attention: the wider scope of the new country code in North Somerset, the local transport plan and access to the countryside, and the use of mechanically propelled vehicles on rights of way.

8. Venue for Parish Council meetings

Because of a clash with the pantomime, the January meeting had been held in the upstairs room at the Community Centre. Councillors considered this a better venue and it was proposed by Cllr Jones, seconded by Cllr Stowers and agreed that Council and Committee meetings will be held there for a 6 months’ trial period. However, the meetings on 26 April, which include the Annual Parish Meeting, would be in the downstairs room.

These arrangements would be advertised on the parish notice boards and in the Pill Paper. Action GH/PSS

9. Standing Orders & Declaration of Interests
9.1	The Clerk is waiting to receive details from ALCA which, it is hoped, will assist in the revision of the standing orders. Cllr Hunt will resurrect papers he wrote on the conduct of meetings some while ago. Action PSS/GH

10. Accounts for Payment

The following accounts were presented for payment and cheques drawn:

	Payee	Details	£
	Portbury Parish Council	Share of CD Jones’ fees	1,545.45
The above was signed at the Committee meetings on 9 February 2004.
	BT	Phone – New number message	35.25
	BT	Telephone a/c	57.48
	Bowcom Ltd	Football line marking paint	88.83
	Barringtons	Stationery	13.22
	J Hunt	Salary	414.00
	P Strother Smith	Salary	700.07
	Post Office Ltd	Tax & NI	370.63
	Cash	Petty Cash	20.00
	SITA	Dog bin emptying – January	93.02
	Konica Minolta	Photocpopier rental	101.38
	LCR	Local Council Review sub.	25.00

11. Any Other Urgent Business
11.1	Lafarge Plasterboard’s application to increase site boundary noise levels: Cllr Brooks reported that this was merely to bring planning consent into line with existing noise levels. The Clerk was asked to write to NSC proposing that they should consider undertaking an environmental review in the area. Action PSS

12. Pill Paper

The following items will be submitted:

· The new venue for meetings

· The date of the Annual Parish Meeting (26 April 2004 at 8pm)

13. Expenditure by Committees to date

	Expenditure to date	Budgeted
	£	£
Playing Fields	3,435	5,975
Open Spaces & Amenities	29,382	17,850
Finance & General Purposes (St Lighting)	18,305	18,900
Finance & General Purposes (General Admin)	34,146	42,212
Planning	9,655	10,000
Footpaths	NIL	200
Community Centre Redevelopment	4,135	10,000
Contingency Fund	NIL	1,038

…..………………………….Signed

…..…………………………..Dated

EASTON IN GORDANO PARISH COUNCIL

Minutes of the Planning Committee meeting on Monday 23 February 2004

Present:

Cllrs Hunt, Brooks, Burchell, Clegg, Langton, Pritchard & Robinson,

Mr P. Strother Smith (Clerk)

Apologies:

Cllrs Duck & Whiting.

1.	The following applications have been approved:
	04/P/0005/F	5 Lime Tree Grove, Pill	Single storey side & rear extension.
	03/P/3173/F	12 Eirene Terrace, Pill	First floor rear extension.
	03/P/3118/F	7 Baltic Place, Pill	Change of use from retail to food & drink.
	04/P/0277/T2	McCrae Road, Pill	Fell Scots Pine x 1.

2.	New Applications – there was no objection to the following:
	04/P/0135/F	Unit E3, Eden Park, Ham Green	Two storey office building & parking.
	04/P/0343/F	Happerton Cottage, EIG	Two storey side & rear extension.
	04/P/0359/F	21 Anchor Way, Pill	Single storey rear extension.
	04/P/0248/F	Ground floor flat, The Bakehouse, Back Lane, Pill	Conversion of garage & store into two bedroom flat.
	Though concern was expressed with regard to parking.
	04/P/0264/F	8 Rectory Road, EIG	Dormer window in loft bedroom.
	04/P/0247/F	The Tynings, Martcombe Road, EIG	Demolition of existing buildings & greenhouse, erection of new building & polytunnel. Change of use of mobile home from residential to owner/manager’s accommodation.
	Though concern was expressed with regard to traffic.

Minutes of the Council meeting on Monday 23 February 2004

1. Public Participation

2. Minutes of the Parish Council Meeting on 26 January 2004

4. Committee Reports

4.1 Playing Fields

4.2 Open Spaces & Amenities

5. Reports of Meetings with Other Bodies

North Somerset Times: Bundles of undelivered papers are being dumped in areas around Avon Road. The paper is colour coding bundles so that culprits can be identified.

Barringtons

Stationery

13.22

Post Office Ltd

Tax & NI

370.63

11. Any Other Urgent Business

13. Expenditure by Committees to date

Playing Fields

3,435

5,975

Finance & General Purposes (General Admin)

34,146

42,212

Minutes of the Planning Committee meeting on Monday 23 February 2004