Jun2004 Committee Minutes

EASTON IN GORDANO PARISH COUNCIL

Minutes of the Committee meetings on Monday 14 June 2004

Playing Fields Management Committee

Present:

Cllrs Hunt, Baker, Ridley & Stowers, Mr J. Norval (Junior Football Club),

Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Langton & Duck.

1.	Election of Chairman: Cllr Stowers was elected.

2.	Election of Vice-Chairman: Cllr Ridley was elected.

3.	Tree Planting: Held over until Cllr Duck present.

4.	Charges for 2004/05 season: It was recommended that charges for the Junior Football Club should remain at £3.50 per game and that those for the Senior Football Club should increase from £28 to £32 per game as stage 2 of the 3 year plan agreed last year to bring the charges more commercially into line. Agenda 28/6

5.	New Pitches: There was no further news on developments. There was a discussion on changing facilities and funding for these. Mr Norval would undertake some research and report back in July. Agenda 12/7

6.	Weed killing: The Clerk would obtain quotes from Serviceteam and Mr Bell for weedkilling the existing pitches. Action PSS

Open Spaces & Amenities Committee

Present:

Cllrs Hunt, Baker, Burchell, Clegg, Pritchard, Ridley, Robinson & Stowers,

Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Langton & Jones.

1.	Election of Chairman: Cllr Jones was elected.

2.	Election of Vice-Chairman: Cllr Stowers was elected.

3.	Election of Committee members: Cllr Baker was added to those elected at the meeting on 24 May.

4.	Pill in Bloom: It was agreed to recommend that Pill in Bloom should be instated as a sub-committee of Open Spaces & Amenities. This would enable the organisation to be covered under the Parish Council’s (PC) public liability insurance. Pill in Bloom would have to comply with all the requirements of a PC sub-committee. Agenda 28/6

5.	Public Footpaths & Rights of Way: Cllr Hunt reported that Cllr Waters had withdrawn his resignation from the PC and thus it was proposed that he should be asked to continue as Chairman of this sub-committee, the make up of which would be agreed at their meeting on 15 July. Action DW

Finance & General Purposes Committee

Present:

Cllrs Hunt, Brooks, Burchell, Pritchard, Robinson & Whiting,

Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Langton & Jones.

1.	Election of Chairman: Cllr Whiting was elected.

2.	Election of Vice-Chairman: Cllr Pritchard was elected.

3.	Village/Street Cleaning: The Clerk reported that the extra street cleaning duties would add 3 hours per week to the Village Orderly’s programme. This would cost an additional £800 per annum or £66 per month plus employer’s national insurance. It was agreed to recommend approval. Agenda 28/6 A letter had been received from North Somerset Council (NSC) Housing Services confirming that they could not add Hope House to Jane Hunt’s schedule of work for them.

4.	Community Centre: Cllr Brooks was asked to obtain a quote for a risk assessment on possible asbestos content at the Centre. Action KBrooks The Clerk would write to Alan Smith, Chairman of the Community Centre Management Committee, to enquire about progress with their plans regarding a possible long term lease. Action PSS

5.	Pavement – Gordano Services to A369 Bus Stop: Cllr Hunt declared his interest as Clerk to Portbury PC. We are asked to consider making a joint contribution with Portbury PC towards a footpath which, although in Portbury Parish, would benefit both parishes. According to NSC, the cost would be about £9000. The Clerk would ascertain the legality of allocating funds to projects outside the parish boundary. Cllr Hunt would write to Gordano Services proposing that they install a suitable path. Action PSS/GH – Agenda 12/7

6.	Parish Plan: Cllr Whiting reported that funds would still be available from the Countryside Agency so long as an application was received by 30 June. It was recommended that this should be signed at the Council meeting on 28 June and posted the following day. Action RW – Agenda 28/6

7.	Avon Wildlife Trust: It was recommended that membership should be renewed at £35. Agenda 28/6

8.	Subscriptions: The Clerk would provide a list of organisations to which the PC belongs, together with costs. Action PSS – Agenda 12/7

9.	Photocopying: The Clerk would provide comparative costings for photocopying to ascertain possible savings since the majority of agendas, minutes and related papers were now sent by e-mail. Action PSS – Agenda 12/7

Planning Committee

Present:

Cllrs Hunt, Brooks, Burchell, Clegg, Robinson & Whiting,

Mr P. Strother Smith (Clerk).

Apologies:

Cllrs Langton & Duck.

1.	Election of Vice-Chairman: Cllr Langton was elected.

2.	The following applications have been approved:
	04/P/0824/F	2 Court Hay, EIG	Erection of greenhouse, glazed canopy & wood decking to rear.
	04/P/0887/F	Lafarge Plasterboard, EIG	To vary conditions re storage of materials in the open (retrospective).
	04/P/0970/F	97 Ham Green, Pill	Erection of fence alongside property & wall to front (retrospective).
	04/P/0982/F	3 Cabot Way, Pill	Garage extension.

The following application has been refused:

04/P/0997/F

Rudgleigh Inn,

Martcombe Rd, EIG

Clear overgrowth & dead trees & construct overspill car park area. Erection of 3 floodlights to car park (retrospective).

4.	New Applications – there was no objection to the following:
	04/P/1313/F	Rudgleigh Inn, Martcombe Road, EIG	Extensions to provide new toilets, fridge/freezer rooms & front portch.
	04/P/1326/F	5 The Lovells, EIG	Single storey extension to side & rear.
	04/P/1414/F	The Old Slaughterhouse, Back Lane, Pill	Insertion of side window, roof lights, amended dormer, etc.
	04/P/1286/F	13 Oak Grove, EIG	Single storey rear extension. Existing garage to be converted into living accommodation.
	Although there was no objection to this last application on planning grounds, Councillors noted that they were aware of objections being made by neighbours of the property.

5.	New Application:
	04/P/1403/F	The Kings Head, Pill	Additional skittle alley.
	Cllr Brooks, declaring his interest, left the meeting before this was discussed. Councillors were concerned about soundproofing, particularly as regards effect on those who have not yet moved in to the neighbouring part of the new development. The Clerk would write to encourage NSC to liaise with its Housing Department. Action PSS